MPMS :: FAQ

First Time:

Initially you need to create forecast for your project. For this purpose go to 'Planning' menu and then click on 'Mobilization' sub menu. Select your project and click on 'Action' link.

You will see the forecast page here. Click on 'Add Trade' button at bottom side of the page. A pop-up form will appear. Select a Trade from the drop down box and MPMS will display the current Strength of selected Trade. You need to enter required strength at each Month-Year filed accordingly. Here you can find a 'Copy-Paste' option for your convenience. Just enter strength in the first Year-Month field and then click on 'Copy-Paste' button. It will automatically populate the same strength to all months. Now click on 'Add' button. The added Trade with all its required monthly strength will be displayed in the forecast page.

Do the same excercise for all other trades you required in your forecast. Please note that it is a one-time entry only in your entire time span of the project.

There is no need of adding all the trades in one sitting. You can logout MPMS in between without losing your work in MPMS any time.

You can also edit any trade strength by clicking Edit icon in the rightmost column of each trade.

After completion of adding all the required trades, you can submit the forecast to your Project Manager by clicking 'Submit' button. Please ensure the correctness of all the Trades and strength before submission because once you submit, your forecast will be locked for further editing unless it complete its approval processes.

In the meantime, even if your forecast is in locked mode, you can view the same but without edit option ofcourse.

Other Times:

After approval of your forecast, it will be available for you with all the edit/submit option again. Whenever you need to revise your forecast, please edit the Trade or add/delete any Trade in your forecast. After edition/addition/deletion you can again submit the same for revision.

You can monitor your live current strength anytime. Also can analyse your manpower in different ways.

Initially your Planning Manager will add a forecast in MPMS and submit to you for your approval.

You will get a notification at Menu section as 'Pdg At PM (1)' when you login to MPMS.

Click on 'Pdg At PM' menu and a page will appear with list of projects under your control and pending for your approval. Select your required project and click on 'Action' link. A forecast page will appear.

Here you can see all the forecast details your Planning Manager prepared for your approval.

If you click on any Trade, it will pop-up with trade analysis data.

If the forecast is a revision, you can see some year-month cells are highlighted with yellow color. This indicates that your Planning Manager has changed its value from previous revision. To find out the previous value, you just click on that highlighted cell. You will get a popup with previous strength.

After observing all the forecast data you can do one of two actions: Either you can approve the forecast or you can return back to your Planning Manager with proper remarks and reason.

To approve, you need to click 'Approve' button at bottom of the page.

If you are not agree with the strength mentioned by your Planning Manager, you should send back the same as you are not allowed to change anything in the forecast sent by Planning Manager.

To return forecast, just click 'Return' button at bottom of the page. A prompt will ask you to type in the remarks/reason for return. Type the reason and click 'Return' button.

Some times, the Area Manager can return your approved forecast from his desk. Then a notification will appear as 'Return From AM(1)' in the menu bar.

Click 'Return From AM(1)' menu to view the returned forecast with remarks of AM. In this case you can either return the same to your Planning Manager or approve again without any change and submit to Area Manager again.

Initially every Planning Manager of their respective project will add a forecast in MPMS and submit to Project Manager for his/her approval.

Project Manager will approve the forecast and submit to you for your approval

You will get a notification at Menu section as 'Pdg At AM (1)' when you login to MPMS.

Click on 'Pdg At AM' menu and a page will appear with list of projects under your control and pending for your approval. Select your required project and click on 'Action' link. A forecast page will appear.

Here you can see all the forecast details your Project Manager approved and submitted for your approval.

If you click on any Trade, it will pop-up with trade analysis data.

If the forecast is a revision, you can see some year-month cells are highlighted with yellow color. This indicates that your Project Manager has changed its value from previous revision. To find out the previous value, you just click on that highlighted cell. You will get a popup with previous strength.

After observing all the forecast data you can do one of two actions: Either you can approve the forecast or you can return back to your Project Manager with proper remarks and reason.

To approve, you need to click 'Approve' button at bottom of the page.

If you are not agree with the strength mentioned by your Project Manager, you should send back the same as you are not allowed to change anything in the forecast sent by Project Manager.

To return forecast, just click 'Return' button at bottom of the page. A prompt will ask you to type in the remarks/reason for return. Type the reason and click 'Return' button.

Since you are the final approving authority, once you approve any forecast or revision, it will reach HR/Admin at Head Office for further processes.

You can always analyse any or multiple projects by using 'Reports' menu or Trade Analyse tool.

Initially every Planning Manager of their respective project will add a forecast in MPMS and submit to Project Manager for his/her approval.

Project Manager will approve the forecast and submit to Area Manager for approval

Area Manager will approve the forecast and send to you for further acknowledgement and processes

You will get a notification at Menu section as 'Pdg At HR (1)' when you login to MPMS.

Click on 'Pdg At HR' menu and a page will appear with list of all projects under your control and pending for your acknowledgement. Select your required project and click on 'Action' link. A forecast page will appear.

Here you can see all the forecast details the Area Manager approved .

If you click on any Trade, it will pop-up with trade analysis data.

If the forecast is a revision, you can see some year-month cells are highlighted with yellow color. This indicates that Project Manager has changed its value from previous revision. To find out the previous value, you just click on that highlighted cell. You will get a popup with previous strength.

After observing all the forecast data you can acknowledge the forecast.

To acknowledge, you need to click 'Acknowledge' button at bottom of the page.

Only after your acknowledge, the changed forecast will come into effect both in Dashboard and all other reports too.

You can always analyse any or multiple projects by using 'Reports' menu or Trade Analyse tool.

Click on Planning Menu. Then a sub Menu named 'Mobilization' will appear. Click this sub menu. A page will appear. This page contain names of your Projects. Click on 'Action' link of any project. It will lead you to the Forecast page.

In mobilization Page, to add a Trade to your forecast do follow below steps:

1. Click on 'Add Trade' button at bottom right side of the page.

2. A popup will appear. Select required Trade from dropdown box.

3. Add strength for each month.

4. After completion of filling all the strength click on 'Add' button.

5. Newely added Trade will be displayed in the Forecast.

Adding new trade is the responsibility of Administrator. Hence you need to report this requirement to Head Office. Administrator will add your required Trade and info you accordingly

If you want to add a new Project in your forecast list, please inform Administrator. He/She will do actions accordingly and info you on the due course.

Start and Finish date of a Project can be modified. For this, you should inform Administration. They will change the requested date and inform you.

This is because once you submit your forecast for approval, it will automatically became locked mode. You can not edit or re-submit the forecast again until either PM return back or HR acknowledge the forecast. If you urgently want to edit again please contact your PM and ask to return the same to you. This way your forecast will become editable again.

This can be done by several ways. Click on 'Reports' menu and click on 'Project-Wise' sub menu. You will see list of Projects under your control. Click 'Print Plan' link. A popup will appear with a PDF file. You can either take printout or download it by clicking appropriate links in the pop-up. Also you can download the forecast in Excel format by going 'Revision History' menu and selecting your project from the dropdown box and click 'Show' button. At bottom right, there is a button 'Download'. Click this button, a list of options will appear. Click 'Export To XLSX' link. An Excel file will be downloaded instantly.

This can be achieved in several ways:

1. In Mobilization page, there is link 'Current Strength' at top of the page. When you click this link, a pop-up will show you Trade wise current strength

2. In the Dashboard, each project has three bars. The blue bar represent the current strength. Click on the blue bar will pop-up current strength.

3. Click on 'Tree View' menu. Here click on your Project. Five branches will appear. The second branch is Current Strength. Click on the branch will pop-up current strength.

In your Mobilization page, you can click on any Trade to view shortage/Surplus analysis.

Also you can click on 'Trade Analysis' menu and select your Project. All the Trades will appear in a page. Click any Trade, you can analysis the Strength.

1. Click on 'Revision History' menu.

2. A page will appear. Select your project from the dropdown box and click 'Show' button.

3. A list of all revisions of selected project will appear. Click any 'View' link of any project. It will show you the Revision.

1. Click on 'Reports' menu.

2. Click on 'Unplanned Resources' sub menu.

3. Select your Project by clicking any check box and type in Start and End Date.

4. Click 'Show Unplanned Resources' button. A list of Trades will appear which are currently posted in your project but not required in the selected time span.

If 'Function Error' occur during any process, it may be due to network problem or slow internet. Also there may be some other technical reasons behind such errors. Make sure you are using Google Chrome latest, updated version. Also make sure, you have a strong internet connection and good bandwidth.

1. First of all, close the Google Chrome browser (Not tab but the browser itself).Now try again.

2. Restart your system and try again.

3. If the same issue persist, contact IT Department with the screenshot.

Additional functionalities can be incorporated in MPMS with the following conditions:

1. The functionality should be useful for all of the MPMS Users.

2. The process of the functionality should not interfere with other functionalities.

3. High level management should approve the proposed functionality.

If all above said conditions are fulfilled, you can mail/contact IT Department with your proposal. The asked module will be added in MPMS accordingly.

You are always welcome. We respect your valueable suggestions. Please feel free to write your comments or suggestion in the Comment Box. The Comment box can be accessed from Dashboard, near FAQ icon at top of the page.

Ofcourse. Click 'Cadre-Wise' menu and select 'Worker' or 'Staff' or both and click 'Show' button. A list of Employees will be displayed for your information.

Click on 'Report' menu. There you can see a sub-menu named 'Multisite Peak'. Click this menu, a page will appear. Select your Project, enter Start Date and End Date and click 'Show' Button. A list of trades with its peak strength within the asked time span will be displayed for your convenience.

Click 'Planning' and then click 'Mobilization' sub menu. Select your project. Your current forecast will be displayed. For each Trade, there will be an Edit icon at the extreme right side of the page. Click this link and a popup with monthwise strength will appear. Just edit the required strength and clcik 'Update' button at bottom of that pop-up.

Click 'Planning' and then click 'Mobilization' sub menu. Select your project. Your current forecast will be displayed. For each Trade, there will be an Edit icon at the extreme right side of the page. Click this link and a popup with monthwise strength will appear. Just clcik 'Delete' button at bottom of that pop-up. The Trade will be removed from your forecast.

Click 'Planning' and then click 'Mobilization' sub menu. Select your project. Your current forecast will be displayed. After add/edit trade strength, click 'Submit' button. If this is a revision, MPMS will ask for a reason for revision. Please type in the reason and click 'Submit' button again. If this is the first time, it will submit the forecast without any reason.

You will get a notification icon in the menu section that is 'Returned From PM' menu. It may look like 'Returned From PM (1)' in which '(1)' will be in red color. Click this link to view remarks of PM while returning the forecast.

The forecast chart can be viewed in two ways. In the dashboard, there is a card named 'Forecast'. Click this card will give you your forecast chart. The other way is to use 'Tree View' menu. The first branch of the tree is forecast chart. Please note that the greyed portion of the chart means the past months. The light green area denotes the coming months. You point your mouse pointer at any point, it will display that months forecasted strength in a tooltip.

User can have a lot of questions related to MPMS. We cann't give all the doubts and answers here. We only provided Frequently Asked Questions. However, if you have any doubts or questions other than mentioned in this section, feel free to contact IT Department anytime.

No. Even, you are not allowed to enter a Trade again in the forecast if it is already available. You only need to edit the strength of a Trade of any month or add one or two new trades in the forecast list for revision. Entering Trades to the forecast is a one time process in entire life span of a Project.

You can use MPMS in your Mobile or Tablet. This is a responsive web application and compatable in all smart devices. For this purpose, open Google Chrome in your device (Mobile or Tablet) and type the following URL:

https://alhajricorporation.com/mpms

press Enter key or tap Go link. The login page will appear and ask for your credentials. Type in your Username and password and tap 'Login' button.

In the Dashboard, at rightmost top corner, you can see a Welcome message. Click on that link and a small menu will comeout. One is 'Change PW' and the other one is 'Log out'. Click 'Change PW' link will result in a pop-up asking for current password and new password. Please fill the asked information and click 'Change PW' button. Next time when you login, it will ask you for your changed password.

No. Without internet, presently you can not use MPMS. Offline option may be introduced in the future versions.

No problem. Please info IT Department immediately. IT Officials will reset your password and intimate you as soon as possible.

1. Please check internet connectivity.

2. Please check the URL (Address).

3. Try to close the web browser and try again.

4. MPMS is hosted in one of our Server at KSA. The server may be in Maintenance mode or off-air due to any other reasons. So please wait for few minutes and try again.

5. If problem persist, please intimate IT Department immediately.

MPMS is fetching Current Strength from EIS. If you find any descrepancy in Current Strength, please contact EIS Users and explain your concern. They will settle the descrepancy. Once corrected in EIS, MPMS will automatically reflect the changes. (Please note that it may take minimum one hour after correction in EIS).

You can reduce your unplanned resources by doing one of the following process:

1. Add them in your forecast.

2. Change their Project Trade in EIS.

3. De-mobilize them.

MPMS has the provision to write and keep your shortnotes in the dashboard itself.

1. Search for Edit icon at the right most side of your dashboard. You can find it as an overlapping icon on the 'Recruitment' card.

2. When you click this icon, a notepad will appear at right most side.

3. Type your brief notes and click 'Save' icon on top of it.

4. Next time you login from anywhere, you can see your notes in this drawer.

5. You can edit or delete your notes as and when required.

Click on 'Tree View' menu. Click on your Project. Five branches will appear. The fourth branch is your Project Time line. Click here and you will get timeline details.

You cann't edit your forecast if submitted to Project Manager. If project is open for edit, you can correct the entry as follows:

1. Click 'Planning' Menu and click 'Mobilization' sub menu.

2. List of all projects under your control will display. Click your Project action link.

3. In the forecast page, each trade has an Edit icon at rightmost column. Click the edit icon

4. Pop-up a form displaying Trade with each month strength. Edit your required entry and clcik 'Update' button at bottom.

To find out whether your Project is 'Locked' or 'Open' do as below:

1. Click 'Planning' Menu and click 'Mobilization' sub menu.

2. List of all projects under your control will display. Here you can see whether your project is locked (in red color) or open (in green color).

3. Also when you click any project action link, you can see the status of that project as 'Locked' in red or 'Open' in green color at top-right most side of the forecast page.

There are a number of Officials behind this application.

The idea is conceived by Mr. Unnikrishnan, our Business Director.

Different issues and their solutions are pumped by Mr. Vipin and Mr. Pradeep.

IT Support provided by Mr. Jayakrishnan and Mr. Chandrasekharan.

Design, Coding, Testing and Implementation : Mr. Sunil Nair & Mr. Rishin Velumban

Consider your forecast have total five months. Total strength required for every month may vary according to your planning. There must be a month having highest manpower requirement when compare with other months. This highest required strength is known as Peak Strength. As far as a particular Trade's peak strength is concerned, it may vary from overall peak strength. Sometimes we need Peak Strength when we plan manpower for a period of time span instead of a particular month.

First time when you prepare a planning forecast, you calculate the manpower based on that time's requirement. Later there may be some changes in the scope of your project due to any reason like corona pandemic or adverse climatic conditions or unexpected natural calamities or unforeseen terrain. This time you need to revise your manpower plan accordingly. The changed plan is called Revised Plan. MPMS always keeps the old revisions (This is automated by MPMS itself).

MPMS stands for Manpower Management System. This is a web application developed to manage Manpower of our Company. Shortages and surpluses can be identified so that quick action can be taken wherever required. It helps in growth and diversification of business. Through manpower planning, human resources can be readily available and they can be utilized in best manner.

Overstaffing a project can happen for multiple reasons; poor planning, the scope of work shifts and isn’t reflected in the workforce plan, or in some cases more resources are simply thrown at a project in an attempt to get the work done faster. Overstaffing can often have the opposite of the intended effect with idle hands leading to a distracted and less productive team. Not to mention the financial problems that arise when too much money is being spent on labor costs.

Effective manpower planning for construction projects will help to identify trends in your staffing needs. This will help to create a context for your staffing and whether it’s a temporary problem or if it requires more drastic action. If operations are able to identify specific projects that are overstaffed, they should promptly deal with the issue by reallocating resources to other projects.

Here comes MPMS to your assistance. MPMS is capable of analyse your forecast with existing strength (watching their vacation dues and contract expiries). Multiple projects can be handled very smartly and efficiently. You can analyse your planning with different parameters.